DCF HPRP 2010 Allocation Plan Executive Summary
The following public notice summarizes the State of Florida’s allocation process for the remaining funding for the Homeless Prevention and Rapid-Rehousing Program (HPRP) and Homeless Services Network’s grant preparation process to apply for such funding.
HSN welcomes public feedback regarding this process. You may contact us by commenting below, using our Contact Us form, or by sending email to info {at} hsncfl(.)org.
Please also review the HPRP Eligible Uses Overview for more information on HPRP.
DCF Homeless Prevention and Rapid Re-Housing Program
2010 Allocation Plan/ Second Round
Executive Summary
2010 Statewide allocation – $8,602,844
Central Florida Continuum of Care/HSN allocation — $870,422
Who Can Seek Grant? HSN will convene the local partners and submit a proposal for the continuum of care area, including the counties and cities within the geographic area. The designated lead agency of the continuum of care shall submit the response to the funding announcement.
Allocation criteria that will be used to do statewide continuum level allocations
1. Level of need in the community that cannot be met with the 2009 HPRP award.
2. The community’s documented performance in using the 2009 HPRP award.
3. The community’s demonstrated capacity to expend the 2010 HPRP dollars.
4. Secretary may make awards to ensure the needs statewide are adequately and fairly addressed.
When will the 2010 Award be made?
June 2010
Timeline:
February 2010 Department review and approve the 2010 request for funds process.
March 2010 Release the 2010 request for Funds
April 20, 2010 Communities submit their request for funds proposals to the Department.
May 15, 2010 Route 2010 Award decision memo for Secretary’s review and approval.
May 31, 2010 Secretary announces 2010 Awards.
May 31, 2010 Allocate budget authority to Regions in FY10-11 Approved Operating Budget
June 30, 2010 Circuits execute 2010 HPRP grant agreements with the award recipients.
July 1, 2010 Budget Authority for 2010 awards effective.
Request for Funds Requirements:
The submission from the lead agency must include the following elements.
• Need for Additional HPRP dollars.
• HPRP Implementation Plan
• 2009 HPRP Grantee Quarterly Performance Reports for quarter ending March 31, 2010
Submission Requirements.
1. Need for Additional HPRP dollars
Pro-rata need formula assessed need using three (3) indicators, weighted equally. The 2010 formula uses the following data to generate the county pro rata need.
A. Number of persons unemployed.
[October 2009, AWI Labor Market Statistics]
B. Number of Food Stamp Recipient Households
[November 2009, DCF ACCESS data file]
C. Number of Eviction Dispositions
[FY2008-2009, Civil Dispositions, Florida Office of the State
Courts Administrator]
The lead agency of the Continuum of Care (CoC) shall submit the following information to the Department.
a. Amount of 2010 HPRP funding requested.
b. Proposed HPRP Budget for 2010 Award Requested.
In the event that any county(s) elect to not accept their formula allocation, clearly identify those counties and the amounts in your budget submission. Likewise, if one of the counties that is not part of a continuum of care elects to join your plan, clearly identify that action in the budget.
c. Proposed drawdown schedule for 2010 HPRP Request.
The lead agency submission shall identify the amount of the “requested” grant to be drawn from the Department by quarter for FY 2010-11, and FY 2011-2012, if needed. Note: All funds will have state spending authority through June 30, 2011. Authority to spend unexpended balances beyond June 30, 2011 would be subject to Legislative approval in the FY 2011-12 appropriations act.
The Department will place a condition on all 2010 grant awards that the 2010 allocation be fully (100%) obligated by December 31, 2010. Failure to meet this goal may be cause for the Department to recapture the 2010 funds unencumbered. Such recaptured funds will be awarded to grantee(s) which have attained the goal for unencumbering the stimulus funding.
2. HPRP Implementation Plan
The lead agency shall submit the continuum’s plan to implement the HPRP grant that demonstrates the community’s capacity to carry out the grant and expend the HPRP funding in a timely manner. The plan shall contain the following information.
a. What one agency shall be the grantee for the Department’s award?
b. Will there be any sub-grantees used to administer the HPRP funds for specific geographic areas? If Yes, specify the name(s) of the sub-grantee entities, and the area served.
c. Provide the DUNS and CCR number for the grantee agency, and for any proposed sub-grantees.
d. Provide narrative on the grantee’s and sub-grantee’s experience in managing the 2009 HPRP program. If the grantee did not administer the HPRP in 2009, detail related grant experience of the proposed grantee.
e. Specify the maximum HPRP financial assistance levels per eligible household by:
• Homeless Prevention
• Rapid Re-Housing
f. Identify the CoC agency administering the Homeless Management Information System (HMIS) to track the HPRP participants.
g. Provide evidence of the participation and concurrence of the county government(s), and formula HPRP cities with the plan.
h. Enumerate the criteria to be used to select applicants for assistance in the required case management process. Identify the criteria for prevention applicants and the criteria for the homeless applicants to be re-housed.
i. Identify the projected date by which each HPRP grantee funded in 2009 will expend 100% of its 2009 award amount.
3. 2009 HPRP Quarterly performance Report(s), March 31, 2010.
The continuum shall submit the March 31, 2010 Quarterly Performance Report for each and every 2009 HPRP grantee within the continuum planning area. This applies to both direct HUD grantees, as well as to DCF grantees. The submission must include:
a. HUD eSnaps report
b. Provide a narrative, if needed, to explain any performance problems and corrective actions taken by March 31 to resolve those issues.
Deadline for Submission to Department: April 20, 2010, close of business.
2010 HPRP GRANT PREPARATION PROCESS TO BE USED BY HSN:
Public notice requirements and community engagement:
• Solicit feedback from attendees at the March 23, 2010 Continuum of Care meeting (75 participants from the region).
• Post requests for feedback from the community on the HSN website on March 25, 2010
• Broadcast email to 500+ Continuum of Care individual participants on March 25, 2010 seeking feedback.
Coordination and collaboration with jurisdictional partners:
HSN organizes a meeting of Seminole, Orange, Osceola, Orlando HPRP managers the week of April 5, 2010 to:
• Share current HPRP plan overviews from each jurisdiction;
• Examine current HPRP performance data on clients served and spending levels;
• identify unmet client needs/funding data
• give HSN feedback on recommended program implementation model for regional additional funding.
Implementation Grant:
• HSN writes draft plan for review based on feedback from community stakeholders, jurisdictional partners, to be complete by April 12, 2010.
• HSN distributes draft to jurisdictions and posts plan on HSN website on April 12, 2010, requesting feedback by April 16, 2010.
• HSN makes any needed modifications to draft and submits to DCF on April 20, 2010.
My family was denied assistance because after I paid my bills from unemployment I would not have 40% of my income left. Now tell me who does HPRP help. They also said that I could not show them that if they helped me today If I could pay my rent the next month. Tomorrow is promised to no one. I am trying to do what i can today, looking for a job daily. Who is this program for, I never had 40% of my income left when I worked 2 weeks paid the rent and the other 2 paid light phone and the luxary of basic cable and food. We survived 40% extra what is that. They said this is the criteria to get assistance, I guess us poor folks cant get help.
I’m sorry to hear you were unable to obtain assistance from your local HPRP program. The criteria for HPRP eligibility has a certain minimum standard set by HUD, but every local implementation of HPRP may set even stricter guidelines, depending on what they feel their community needs.