Coordinated Entry Navigator Guides

Navigator Guides – PSH

Forms and Guides for workers who have been assigned to Navigate a participant to PSH

FormDescription
PSH Eligibility Verification GuideDocument to help the Navigator understand the definition of Chronic Homelessness and how it must be documented in order to meet HUD's requirements for PSH. Reviews the criteria for chronic homeless status, guidance and standards for documenting homelessness and disabilities, other supporting documents, and frequently asked questions.
PSH Program GuidePSH Program Guide - overview of all PSH programs, docs needed, and eligibility. Navigators can use this guide to talk about options a participant has based on what they are eligible for.
HMIS ROIHMIS Release of Information - informed consent to share info in HMIS and engage with service providers
Program Entry-Intake Form AdultsProgram Entry-Intake Form Adults - gathers basic info, demographics, income, disability, health insurance, benefits, etc.
Disability Verification FormDisability Verification Form - to be completed by a medical practitioner licensed to diagnose and treat the condition for which they are certifying to
Homeless History Certification FormsHomeless History Certification Forms - Different certification forms to be completed to verify homeless episodes. Different forms are used by different providers. Each form contains directions for how to use.
Zero Income Certification FormZero Income Certification Form - to be completed by participants who have no income
CES Referral GuideHow to send referrals in HMIS once Navigator has helped participant get document ready.
Warm Handoff GuideWarm Handoff Guide with Navigation Summary Form
PSH Navigation SummaryPSH Navigation Summary Form
2021 Area Median Income Limits2021 Area Median Income limits for CoC housing programs
HUD Definition on HomelessnessHUD's guidance on how they define homelessness for the purpose of qualifying for HUD funded programs.

 

Navigator Guides - RRH Families and Individuals

Forms and Guides for workers who have been assigned to Navigate a family or individual to RRH
FormDescription
RRH Program Overview - Guide for NavigatorsRRH Program Overview Guide for RRH Tri-county Navigators to better understand RRH program eligibility
RRH FL-507 Navigation WorkflowRapid Rehousing Navigation Workflow Timelines - All providers
Timeline of instructions for completing task in HMIS during the navigation process
HMIS Navigation ChecklistHMIS Navigation Checklist (Supplement to the Navigation Workflow Timeline) - All providers
Checklist of items/steps that are required to be completed in HMIS during the Navigation phase
RRH Overview Pamphlet - Handout for Potential ParticipantsRRH Overview Pamphlet (English) - For Potential Participants to educate themselves about the RRH program prior to enrollment
RRH Overview Pamphlet (Spanish) - Handout for Potential ParticipantsRRH Overview Pamphlet (Spanish) - For Potential Participants to educate themselves about the RRH program prior to enrollment
Navigation ScriptNavigation Script - recommended script to help Navigators explain their role and purpose for outreach
RRH Navigation Case Note FormatRRH Navigation Case Note Format
HMIS ROI
HMIS Release of Information - Informed Consent to share information in HMIS and engage with service providers
Category 1 Homeless-VerificationHomeless Certification - Completed by Navigator to validate homeless status
Zero Income AffidavitZero Income Affidavit - English - Completed by Navigator to determine the status of income during the record-keeping review
Zero Income Affidavit - Spanish
Zero Income Affidavit - Spanish - Completed by Navigator to determine the status of income during the record-keeping review
2021 Area Median Income LimitsArea Median Income Limits 2021
RRH Navigation Acknowledgement FormRRH Navigation Acknowledgment Form -
This form is used to confirm that participants understand the requirement to have a minor child in their custody.
Documentation of Parent/Child Relationship HUD & ESGDocumentation required to prove Parent/Child Relationship for HUD & ESG Funding Sources
DCF VerificationRRH DCF Verification Form
Making Warm Hand OffsMaking a Warm Hand-Off - Org Code
RRH Navigation Case SummaryRRH Navigation Summary is used by the Tri-County Navigators to communicate pertinent information to the assigned RRH Housing Stability Case Manager for case planning and referral purposes
Youth Rapid Navigation Case SummaryYouth Rapid Navigation Summary is used by the Tri-County Navigators to communicate pertinent information to the assigned RRH Housing Stability Case Manager for case planning and referral purposes
RRH Referral Document Checklist for ProvidersRapid Rehousing Referral Document Checklist - Used to ensure all required documents have been collected before referral into CES in HMIS
CES Referrals GuideCES Referrals Guide - All Providers
Shelter Matching Prescreen ToolShelter Matching Tool is used for families with minor children (17 and under) who are interested in emergency shelter at Family Promise, Rescue Outreach Mission, Salvation Army and/or Coalition if space becomes available
HMIS Shelter Prioriziation WorkflowHMIS Shelter Prioriziation Workflow for CES Shelter Providers
RRH Navigation Scope of WorkRapid Rehousing Navigation Scope of Work

Navigator Guides - RRH Youth

Forms and Guides for workers who have been assigned to Navigate Youth to RRH
FormDescription
RRH Program Overview - Desk Guide for NavigatorsRRH Program Overview Desk Guide for RRH Tri-county Navigators to better understand RRH program eligibility
Youth Rapid (RRH-Y) Program Overview - EnglishYouth Rapid Program Overview - For Potential Participants to educate themselves about the program prior to enrollment
ROPAL Program Overview - English
ROPAL Program Overview Pamphlet (English) - For Potential Participants to educate themselves about the ROPAL program prior to enrollment
ROPAL Program Overview - SpanishROPAL Program Overview Pamphlet (Spanish) - For Potential Participants to educate themselves about the ROPAL program prior to enrollment
RRH Overview Pamphlet - Handout for Potential ParticipantsRRH Overview Pamphlet (English) - For Potential Participants to educate themselves about the RRH program prior to enrollment
RRH Overview Pamphlet (Spanish) - Handout for Potential ParticipantsRRH Overview Pamphlet (Spanish) - For Potential Participants to educate themselves about the RRH program prior to enrollment
RRH Navigation Scope of WorkRapid Rehousing Navigation Scope of Work
RRH FL-507 Navigation WorkflowRapid Rehousing Navigation Workflow Timelines - All providers
Timeline of instructions for completing task in HMIS during the navigation process
Youth Rapid Navigation Case SummaryYouth Rapid Navigation Summary is used by the Tri-County Navigators to communicate pertinent information to the assigned RRH Housing Stability Case Manager for case planning and referral purposes
HMIS Navigation ChecklistHMIS Navigation Checklist (Supplement to the Navigation Workflow Timeline) - All providers
Checklist of items/steps that are required to be completed in HMIS during the Navigation phase
RRH Navigation Case Note FormatRRH Navigation Case Note Format
RRH Navigation Case SummaryRRH Navigation Summary is used by the Tri-County Navigators to communicate pertinent information to the assigned RRH Housing Stability Case Manager for case planning and referral purposes
RRH Navigation Acknowledgement FormRRH Navigation Acknowledgment Form -
This form is used to confirm that participants understand the requirement to have a minor child in their custody.
CES Referrals GuideCES Referrals Guide - All Providers
Navigation ScriptNavigation Script - recommended script to help Navigators explain their role and purpose for outreach
RRH Referral Document Checklist for ProvidersRapid Rehousing Referral Document Checklist - Used to ensure all required documents have been collected before referral into CES in HMIS
Documentation of Parent/Child Relationship HUD & ESGDocumentation required to prove Parent/Child Relationship for HUD & ESG Funding Sources
HMIS ROI
HMIS Release of Information - Informed Consent to share information in HMIS and engage with service providers
Category 1 Homeless-VerificationHomeless Certification - Completed by Navigator to validate homeless status
Zero Income AffidavitZero Income Affidavit - English - Completed by Navigator to determine the status of income during the record-keeping review
Zero Income Affidavit - Spanish
Zero Income Affidavit - Spanish - Completed by Navigator to determine the status of income during the record-keeping review
2021 Area Median Income LimitsArea Median Income Limits 2021
Making Warm Hand OffsMaking a Warm Hand-Off - Org Code
Shelter Matching Prescreen ToolSMPT is used for families with minor children (17 and under) who are interested in emergency shelter at Family Promise, Rescue Outreach Mission, Salvation Army and/or Coalition if space becomes available
HMIS Shelter Prioriziation WorkflowHMIS Shelter Prioriziation Workflow for CES Shelter Providers