RRH Forms and Guides

RRH Forms - Program Intake

Listed below are the most up to date versions of all participant forms.
FormsDescription and Instructions
RRH Participant Forms ListInstructions - Review detailed list of all supportive housing program forms required for intake and on-going case management
RRH New Participant HandbookInstructions - Review at initial intake meeting and give copy to participant - Families and Individuals
Youth Rapid Participant HandbookInstructions - Review at initial intake meeting and give copy to participant - Youth Individuals
Tax Credit Acknowledgement FormInstructions - Review with participant at intake, get signature and upload into HMIS
HUD VAWA DocumentInstructions - Review with participant at intake and provide them with a copy for their records.
Self Verification of COVID related HardshipInstructions - Review with participant at intake and provide them with a copy for their records.
RRH Participant Acknowledgement FormInstructions - Complete after reviewing all intake documents; All adults must sign the acknowledgement form
HMIS ROI Instructions - Complete at initial intake, have each adult sign, then upload into HMIS
CoC Program Entry-Intake Form AdultInstructions - To be completed with each adult in the household; once completed transcribe into HMIS via the Project Entry
CoC Program Entry-Intake Form MinorsInstructions - To be completed with each minor in the household, once completed transcribe into HMIS via the Project Entry
Housing Needs Form - Paper versionInstructions - To be completed during intake and transcribed into an electronic version (see below for electronic link)
Self Sufficiency MatrixInstructions - To be completed with the head of household at part II of the intake and every 90 days after
Housing Stability PlanInstructions - To be completed with the head of household, the participant must keep the original and provider takes a copy for the hard file and upload into HMIS
Self Sufficiency Matrix - User GuideInstructions - Use SSM guide to have a guided conversation with participants about their self sufficiency
Utility Assistance AgreementInstructions: To be completed with participants eligible for utility assistance; once completed submit to HLTFinance for processing after move in.
Entry/Exit Client File FormInstructions - To be placed in the participant hard file; cover sheet
Case File Contents FormInstructions - Use to organize participant hard file documents and place in the back of the hard file/chart for reference
Bridge Housing Workflow

COVID-19 Risk Factor Form

Final Bridge Housing Agreement
Complete Bridge Housing Workflow:

1) Workflow Instruction
2) COVID-19 Risk Factor
3) Final BH Agreement

 

RRH Forms - Ongoing Housing Supports

Listed below are the most up to date versions of all participant forms for families, individuals and youth
FormsDescription and Instructions
Housing Stability PlanInstructions - To be completed with the head of household, the participant must keep the original and provider takes a copy for the hard file and upload into HMIS
Self Sufficiency MatrixInstructions - To be completed with the head of household at part II of the intake and every 90 days after
Self Sufficiency Matrix - User GuideInstructions - Use SSM guide to have a guided conversation with participants about their self sufficiency
Utility Assistance Agreement for Supportive Housing ParticipantsInstructions: To be completed with participants eligible for utility assistance; once completed submit to HLTFinance for processing after move in.
Guest PolicyInstructions - To be completed with the head of household, the participant keeps the original and provider takes a copy for the hard file and upload into HMIS
RRH Case Conference Request Packet (1 of 2)Rapid ReHousing Case Conference Request Procedure and Packet (1 of 2)
RRH Case Conference Welcome Letter (2 of 2)Rapid ReHousing Case Conference Request Welcome Letter (2 of 2)
Instructions - Once case conference is confirmed, complete welcome letter and send to the participant. Save a copy to the HMIS profile.
Monthly BudgetInstructions - To be completed monthly with the head of household. Download into excel for functions to work. A copy must be saved to the hard file and uploaded in HMIS
Rent Calculation FormInstructions - To be completed after a participant signs a lease and moves into house; complete monthly and send a copy to HLTFinance@hsncfl.org
Transfer of Case Management RequestInstructions - To be completed by the case manager when a transfer of case management is needed. This form must be completed and returned to the Supportive Housing Team for review and approval.
Case Note Format – G-I-R-P
Supportive Housing Case Note Writing Guide
Crisis Plan WorksheetCrisis Plan Worksheet (Optional)

 

RRH Forms - Exit Forms and Guides

Listed below are the most up to date versions of all participant forms.
FormsDescription and Instructions
RRH Exit Policies and ProceduresRRH Exit Policies and Procedures
Monthly BudgetInstructions - To be completed monthly with the head of household. Download into excel for functions to work. A copy must be saved to the hard file and uploaded in HMIS
Extension Request FormInstructions - To be completed when a participants needs on-going rental assistance; RRH Extension Request Form to request rental assistance past 10 months (OC RRH) or past 12 months (HUD/ESG).
Self Verification of COVID-19 Related Hardship FormInstructions - To be completed when a participants needs on-going rental assistance as a result of a COVID-19 related hardship, complete and submit with the RRH Extension Request Form
Termination of Rental Assistance LetterInstructions - To be completed by CM determines a participant is exiting rental assistance, complete and send a copy to HLT@hsncfl.org
** Termination of Rental Assistance (TRA) for Landlord **
Participant Exit LetterInstructions - To be completed by CM and sent to the participant to notify them of their program exit
**Participant Exit Letter Template**
Monthly Exit and Change ReportInstructions - To be completed by Program Managers and CMs to notify HSN about participants exiting the RRH program, this form is due to 5th of each month and should be sent to HLTFinance@hsncfl.org
Case Note Format
Case Note Writing Guide for GIRP Format
TANF ChecklistTANF Homeless Prevention Funds - Case Management Checklist
TANF Application & Eligibility FormTANF Homeless Prevention Application and Eligibility Form
Crisis Plan WorksheetCrisis Plan Worksheet

 

RRH Forms - Workflows and Policies

Listed below are RRH workflow documents for a variety of funding sources in HMIS
WorkflowDescription
Case Management Workflow Tool
Case Management Workflow Tool
RRH Housing Search Policy
Rapid Rehousing Housing Search Policy
RRH Rehousing and Relocation PolicyRehousing and Relocation Policy
HMIS Workflow - OC and HUDHMIS Case Management Workflow for OC and HUD funding sources.
HMIS Case Management Checklist (OC and HUD)HMIS Case Management Checklist for OC and HUD funding sources.
HMIS Workflow - ESGHMIS Case Management Workflow for Seminole and Osceola ESG funding source.
HMIS Case Management Checklist (ESG)HMIS Case Management Checklist for Seminole and Osceola ESG funding sources.
HMIS Rapid Rehousing Project Entry WorkflowHMIS Rapid Rehousing Project Entry Instructions
HMIS Shelter Prioriziation WorkflowHMIS Shelter Prioriziation Workflow for CES Shelter Providers
CES Referrals GuideCES Referrals Guide - All Providers
HMIS Exit Workflow
HMIS Exit Workflow for RRH Participants
HMIS Receiving Referrals
HMIS Receiving Referrals
HMIS Add Case Manager
HMIS Add Case Manager to HMIS Profile
HMIS Add Case Plan GoalsHMIS Add Case Plan Goals
HMIS Add Income Entry/Interim UpdateHMIS Add Income Entry/Interim Update
HMIS RRH Project EntryHMIS RRH Project Entry
HMIS RRH Interim and Update ProcessHMIS RRH Interim and Update Process
Bridge Housing Workflow

COVID-19 Risk Factor Form

Final Bridge Housing Agreement
Complete Bridge Housing Workflow:

1) Workflow Instruction
2) COVID-19 Risk Factor
3) Final BH Agreement