Rapid Rehousing Forms.
RRH Forms - Program Intake
RRH New Participant Handbook
Review at initial intake meeting and give copy to participant - Families and Individuals
Youth Rapid Participant Handbook
Review at initial intake meeting and give copy to participant - Youth Individuals
HUD VAWA Document
Review with participant at intake and provide them with a copy for their records.
RRH Participant Acknowledgement Form
Complete after reviewing all intake documents; All adults must sign the acknowledgement form
Housing Needs Form - Paper version
To be completed during intake and transcribed into an electronic version (see below for electronic link)
HMIS ROI
Complete at initial intake, have each adult sign, then upload into HMIS
HMIS Program Enrollment Form - RRH Adult
To be completed with each adult in the household; once completed transcribe into HMIS via the Project Entry
HMIS Program Enrollment Form - RRH Minors
To be completed with each minor in the household, once completed transcribe into HMIS via the Project Entry
Self Sufficiency Matrix
To be completed with the head of household at part II of the intake and every 90 days after
Housing Stability Plan
To be completed with the head of household, the participant must keep the original and provider takes a copy for the hard file and upload into HMIS
Entry/Exit Client File Form
To be placed in the participant hard file; cover sheet
Case File Contents Form
Use to organize participant hard file documents and place in the back of the hard file/chart for reference
RRH Forms - Ongoing Housing Supports
Housing Stability Plan
To be completed with the head of household, the participant must keep the original and provider takes a copy for the hard file and upload into HMIS.
Self Sufficiency Matrix
To be completed with the head of household within 30 days of intake and every 90 days after.
Bridge Housing Forms:
Where to search for your new unit
Guide to give participants to help in their search for housing.
Qualifying a potential unit Case Managers and participants can use this to gather details on units that work with the program to provide to HLT for follow up.
2022 Allowable Rent
Guide on the maximum amount of rent HSN can pay for a unit in accordance with our current grant cycle.
Reasonable Accommodation Request
Utility Assistance Agreement for Supportive Housing Participants
To be completed with participants eligible for utility assistance; once completed submit to HLTFinance for processing after move in.
Guest Policy
To be completed with the head of household, the participant keeps the original and provider takes a copy for the hard file and upload into HMIS.
Monthly Budget
To be completed monthly with the head of household. Download into excel for functions to work. A copy must be saved to the hard file and uploaded in HMIS
Rent Calculation Form
To be completed after a participant signs a lease and moves into house; complete monthly and send a copy to HLTFinance@hsncfl.org
RRH Case Conference Request Packet (1 of 2)
RRH Case Conference Welcome Letter (2 of 2)
Instructions - Once case conference is confirmed, complete welcome letter and send to the participant. Save a copy to the HMIS profile.
Transfer of Case Management Request
To be completed by the case manager when a transfer of case management is needed. This form must be completed and returned to the Supportive Housing Team for review and approval.
Case Note Format – G-I-R-P
Supportive Housing Case Note Writing Guide
RRH Forms - Exit Forms and Guides
RRH Exit Policies and Procedures
Extension Request Form
To be completed when a participants needs on-going rental assistance; RRH Extension Request Form to request rental assistance past 10 months (OC RRH) or past 12 months (HUD/ESG).
To be completed by CM and sent to the participant to notify them of their program exit.
TANF Checklist
If a RRH family is receiving Follow Up Case Management and has a need for one-time assistance to remain in housing, family may apply for TANF Homeless Prevention Funds. Checklist provides guidance to Case Manager.
TANF Application & Eligibility Form
HUD VAWA Document
Review with participant at intake and provide them with a copy for their records.
Exit Planning Worksheet
RRH Forms - Workflows and Policies
Case Management Workflow Tool
RRH Housing Search Policy
RRH Rehousing and Relocation Policy